Every venue comes with unique safety and security concerns. Security officers must be ready for anything from inclement weather to malfunctioning equipment, not to mention internal or external threats. Fortunately, there are a few simple steps you can take to prepare for any event and mitigate risks at multiple levels. Complete this checklist in preparation for your next big event:
In order to effectively plan security, security partners must have a thorough understanding of the goals and objectives of a large event. This starts with an assessment of what the organizers are trying to convey and the types of participants who are attending an event. For example, you might identify a different set of risks for a peace rally than you would a pregame event that serves alcohol. Based on the nature of the event, security professionals must create a comprehensive risk assessment that encompasses several levels, including:
Credentialing is one of the biggest aspects in risk mitigation. Planners must work with security teams and decide how to credential participants – for example, will they simply provide name badges to attendees, or will you employ more technological solutions like radio-frequency identification (RFID)? RFID technology can provide an extra layer of protection for your event, but it does not replace or minimize the need for visual control.
Establish Clear Roles and Responsibilities
Lastly, recognize that your event’s success is a culmination of multiple efforts – you will be coordinating teams of venue security officers, workers, volunteers, and your own staff. Plan a meeting to review logistics and ensure everyone is aware of their roles and responsibilities during the event. This will help reduce redundancies and prevent any cracks in your process that a threat could slip through.
Mitigating risks at your next event is a systemic process that involves comprehensive assessment and streamlined communication. Apply these tips to your next event to help it go off without a hitch.